Request A Document

At her discretion, Governor Hobbs will issue recognition for noteworthy events as a courtesy to Arizona residents. These public service documents are strictly honorary and are not legally binding. All requests will be reviewed on a case-by-case basis. The Governor reserves the right to decline any request for a proclamation or commendation.

Proclamation and commendation requests are accepted no less than six (6) weeks but no more than twenty six (26) weeks in advance of the proclaimed date.

If you need further information, please send an email to [email protected].

IMPORTANT
If you are using copy/paste from another document, you must paste as text only. If you paste from a word processing application (ie. MS Word, .pdf...) directly into this page, the system will not process your request due to the formatting coming from those programs.

Please note that fields marked with an asterisk (*) are required in order to submit the form.

I am requesting a...

The Governor’s Office is unable to provide commendations to residents whose home state of record is not Arizona. You are encouraged to contact the Governor representing your home state of record.

Proposed Proclamation
Enter a date between 6 and 26 weeks from today
 
 
Start date of the day, week, or month, to be proclaimed
End date of the day, week, or month, to be proclaimed
(Draft language provided may be edited or rewritten at the discretion of the Governor’s office.)
 
 
Enter a date between 6 and 26 weeks from today
Dome Lighting
Provide the name of the event. For example, "Arizona Celebration Month".
 
Language provided may be edited or rewritten at the discretion of the Governor’s office and used in public social media posts.
Requesting Organization
Birthdays

Birthday commendations will only be provided for those celebrating 70 years and above.

Scout Commendation
Congratulations and Thank You Letters

Congratulatory letters from the Governor congratulate an individual or a nonprofit organization on an achievement of note. Requests for congratulatory letters are reviewed on a case-by-case basis, and the Governor’s Office reserves the right to deny any such request for any reason. Congratulatory letter guidelines:

  • Detailed information about the person or nonprofit organization being recognized and the achievement they are being recognized for must be provided with the request
  • Congratulatory letters may be issued for: 
    • Recognitions of state, national, or international awards, scholarships, prizes, etc.
    • Recognitions of noteworthy new jobs, promotions, public service or volunteer work
    • Recognitions of new marriages and wedding anniversaries of 25 years or more
    • Milestone anniversaries of nonprofit organizations
    • All other requests for congratulatory letters may be considered, but may not be fulfilled
If an organization is being recognized, enter the name of the organization.
If an individual is being honored, enter the individual's first and last name below.
 
Include a special note or suggested language for the letter.
Welcome Letters
Retirement (State, Police, Fire)
Federal Retirement
 
Primary Contact Person
Required Format: (###) ###-####
 
Terms and Conditions
  • Proclamation requests are accepted no less than six (6) weeks but no more than twenty six (26) weeks in advance of the proclaimed date.
  • Proclamations recognize a day, week, or month.
  • Proclamations are issued for Arizona residents or approved non-profit organizations with preferably statewide, but at least regional interest. Local (city or county wide) proclamations can be issued by local officials (mayors or county commissioners).
  • Proclamations will not name for-profit organizations.
  • Proclamations are issued for one period of time only. For example, if “Litter Cleanup Day” is proclaimed on January 1, then “Litter Cleanup Week” and “Litter Cleanup Month” will not be proclaimed in the same year. Arizona organizations are encouraged to coordinate their efforts with other similar groups before contacting the Governor’s office. Organizations are encouraged to request proclamations that coincide with national or state- designated dates.
  • Requests that are similar to already issued proclamations will be declined. For example, if “Ballet Week” was proclaimed in January and a request for “Ballet Dance Month” is received in June, the request for “Ballet Month” would be declined.
  • Proclamations are not issued for conferences, birthdays, retirements, weddings, or anniversaries. An exception may be made when a large statewide organization is celebrating a milestone anniversary in conjunction with a state convention. The Governor may declare to honor an anniversary of the association in conjunction with the convention. Another exception may be made when a national organization is holding a national meeting in Arizona. The Governor may issue a recognition in honor of the state and national organization in conjunction with its convention.
  • When submitting a request for a Proclamation, you must include 3 - 4 “Whereas” clauses, none longer than three lines per clause.
  • Every request must gain official approval before being issued.
  • All requests must be submitted at least six (6) weeks before the proposed lighting date. Please allow approximately two (2) weeks of processing. Requests will not be requested more than six (6) months in advance of the proposed lighting date. Please note that this timeline is specific to lighting requests, not proclamations or commendation requests.
  • Every request must gain official approval by the Governor’s Office before being issued.
  • If approved, any request may be edited, rewritten, or used at the discretion of the Governor’s Office. This includes but is not limited to the use of photos and public social media posts.
  • If approved, requestors are required to purchase and deliver the lighting film at least 24 hours prior to the requested start date. More information will be provided in a confirmation email if your request is approved.
  • Any approved lighting request may be interrupted by another request on a case-by-case basis and at the discretion of the Governor.
  • Lightings recognize a day, week, month, or special circumstance and are approved at the discretion of the Governor.
  • Lightings are issued for one period of time only. For example, if the Capitol Dome is illuminated Red for "Arizona Celebration Day" on January 12, then "Arizona Celebration Week," "Arizona Celebration Month" will not be granted later in the year. Arizona organizations are encouraged to coordinate their efforts with other similar groups before contacting the Governor’s office. Organizations are encouraged to request lightings that coincide with national or state- designated dates.
  • Requests that are similar to already granted requests will be declined. For example, if "Grand Canyon Celebration Day" was accepted in January and a request for "Recognize the Grand Canyon Day" was received in June, the request for "Recognize the Grand Canyon Day" would be declined.

Your rights to privacy are of utmost importance to the Governor's Office in building trust and confidence when conducting business through the Internet. The Governor's Office will attempt to protect the privacy interest of anyone who corresponds with the Governor's Office and does not wish their contact information to be made public; however, because the Governor's Office is a public entity, there can be no guarantee that such information will always be kept confidential.

 
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