Request A Document

At his discretion, Governor Ducey will issue proclamations for noteworthy state events that deserve special recognition as a courtesy to Arizona residents. These public service documents are strictly honorary and are not legally binding. All proclamation requests will be reviewed on a case-by-case basis. The Governor reserves the right to decline any request for a proclamation.

If you need further information, please send an email to [email protected].
Proclamation requests must be submitted 6 weeks in advance of the date needed.

Please note that fields marked with an asterisk (*) are required in order to submit the form.

I am Requesting a...

Type of Request *

Choose Greeting/Commendation Type *

Is Arizona the retirees’ home state of record? *

Yes

The Governor’s Office is unable to provide commendations to residents whose home state of record is not Arizona. You are encouraged to contact the Governor representing your home state of record.

Proposed Proclamation

Date when the proclamation is needed (at least five days prior to the date of the event) *

The name of the proclamation *

Date(s) of the day, week, or month, to be proclaimed *

Proposed text for the proclamation *

(Draft language provided may be edited or rewritten at the discretion of the Governor’s office.)

Has this proclamation been issued at a previous time in Arizona? *

Yes

If YES, when?

Is this in conjunction with a National Recognition? *

Yes

If YES, what States issued this proclamation this year?

Will the proclamation be presented at an event? *

Yes

If YES, provide details of the event (itinerary, attendees, etc)

Will the greeting/commendation be presented at an event? *

Yes

Date of Event *

Date when the greeting/commendation is needed (at least five days prior to the date of the event) *

Has this greeting/commendation been issued at a previous time in Arizona? *

Yes

Is this being requested by an organization? *

Yes

Requesting Organization

Organization *

Requesting organization’s web site *

A summary and background of the requesting organization *

What additional groups are involved? *

Is Honoree named in proclamation text?

Yes

If YES, Honoree Name

If YES, Background of Honoree

Birthdays

Birthday letters will only be provided for those celebrating milestone birthdays (on five-year-marks or above 70 years old)

First Name *

Last Name *

Date of Birth *

Special Notes

Scout Commendation

Scout First Name *

Scout Middle Name

Scout Last Name *

Troop # *

Date of Award *

Special Notes

Congratulations and Thank You Letters

Congratulatory letters from the Governor congratulate an individual or an organization on an achievement of note. Requests for congratulatory letters are reviewed on a case-by-case basis, and the Governor’s Office reserves the right to deny any such request for any reason. Congratulatory letter guidelines:

Detailed information about the person or organization being recognized and the achievement they are being recognized for must be provided with the request
Congratulatory letters will be issued for:
- Milestone anniversaries of organizations
- State, national, or international recognitions, awards, scholarships, prizes, etc.
- All other requests for congratulatory letters may be considered, but may not be fulfilled

Organization Name

If an organization is being recognized, enter the name of the organization.

If an individual is being honored, enter the individual's first and last name below.

First Name

Last Name

Special Notes/Sample Language *

Include a special note or suggested language for the letter.

Welcome/Farewell Letters

Group/Organization Being Honored *

Group/Organization Website *

Background of Group/Organization *

Sample Language

Retirement (State, Federal, Police, Fire)

Retiree's First Name *

Retiree's Last Name *

Retiree's Title *

Department/Agency

Special Notes

Date Retiree Began Service

Date of Retirement *

Years of Service *

Military Retirement

Retiree's First Name *

Retiree's Middle Name

Retiree's Last Name *

Retiree's Rank-Abbreviation *

Retiree's Rank-Full *

Branch of Service *

Special Notes

Date Retiree Began Military Service

Date of Retirement *

Years of Service *

Primary Contact Person

Name *

Email *

Phone *

Address *

City *

State *

Zip *

How would you like to obtain the completed proclamation/greeting/commendation? *

Mailed (standard U.S. mail)

Picked up at the State Capitol

Terms and Conditions

Proclamation requests are accepted six weeks in advance of the event date or proclaimed date.
Requests will be accepted no more than 6 months in advance and will not be issued more than 3 months in advance of the event.
Proclamations recognize a day, week or month.
Proclamations are issued for Arizona residents or approved non-profit organizations with preferably statewide, but at least regional interest. Local (city or county wide proclamations) can be issued by local officials (mayors or county commissioners)
Proclamations will not name specific organizations unless they are non - profit.
Proclamations are issued for one period of time only. For example, if “Litter Cleanup Day” is proclaimed on January 1, then “Litter Cleanup Week, “ “Litter Cleanup Month” will not be proclaimed later in the year. Arizona organizations are encouraged to coordinate their efforts with other similar groups before contacting the Governor’s office. Organizations are encouraged to request proclamations that coincide with national or state- designated dates.
Requests that are similar to already issued proclamations will be declined. For example, if “Ballet Week” was proclaimed in January and a request for “Ballet Dance Month” is received in June, the request for “Ballet Month” would be declined. A copy of the “Ballet Week” proclamation could be provided instead.
Proclamations are not issued for conferences, birthdays, retirements, weddings, or anniversaries.
An exception may be made when a large statewide organization is celebrating a milestone anniversary in conjunction with a state convention. The Governor may declare to honor an anniversary of the association in conjunction with the convention.
Another exception may be made when a national organization is holding a national meeting in Arizona. The Governor may issue a proclamation in honor of the state and national organization in conjunction with its convention.
Any draft language provided may be edited or rewritten at the discretion of the Governor’s Office. Every request must gain official approval before being issued.
You may not republish the proclamation unless explicit written consent is granted from the Governor’s Office.

I have read and agree to the proclamation terms & conditions. *

Yes

Your rights to privacy are of utmost importance to the Governor's Office in building trust and confidence when conducting business through the Internet. The Governor's Office will attempt to protect the privacy interest of anyone who corresponds with the Governor's Office and does not wish their contact information to be made public; however, because the Governor's Office is a public entity, there can be no guarantee that such information will always be kept confidential.

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Request A Document

The Governor’s Office is unable to provide commendations to residents whose home state of record is not Arizona. You are encouraged to contact the Governor representing your home state of record.

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